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Ticketing Selling Choices for Community Organizations These days, even the smallest organisation who may only hold a few events with several performances extending over a week or longer , can utilize a ticketing softwaresystem to sell tickets online rather than recording ticket sales via a tedious pen and paper method. And of course any fully featured box office software system can improve accuracy, record patron names for easy access in a database, and provide provide up to the minute details of sales and transactions at a glance. Setting up such systems is actually quite straight forward . Although it is possible to acquire a complete ticketing system software outright, for most organizations, and especially those holding only a few events, it would be difficult to justify the significant cost of such ticketing software. The best option for smaller organisations is normally to choose a system that is fully hosted by the supplier of the ticketing system, so all that is generally required is to install some files on the computer which will provide access to the main program, including all the administration and ticket selling functions . Most organisations would almost certainly find a web-based system to be more practical for their purposes than a system where the complete software is installed on the organisation's computer. With a web-based system, any user who has access to a PC and a web connection can be given an user name and password to the ticket system administration and ticket sales . For neighborhood and non-profit organisations in particular, this can be a particular benefit , because such organisations are generally run by just a few hard working volunteers. Having the capability for any nominated person to access the system, can stretch this task much more widely and even give the ticket seller the opportunity to operate the system even when they are overseas or on holidays . And it also means that anyone with login rights can rapidly see how ticket sales are progressing . Most box office ticket software will give the option of selling tickets online as well. Of course you may wish to start with offering tickets via your box office only, and only at some later date progress to developing a fully online operation . Offering tickets for sale over the internet does however entail one additional complication , which is that you need to set up a means of accepting payments from purchasers. Some ticketing systems will manage the transaction side for you and will then remit the ticket income after the event has been held or on a monthly basis, less credit card fees and less any fees or supplementary charges that the software provider levies. Other ticketing systems prefer you to set up your own payment gateway and merchant account, so that all ticket revenue is credited immediately to your account as soon as a sale is completed online. However if you don't possess a merchant account and payment gateway, or don't wish to set up such accounts , it's normally possible to use other integrated payment organisations such as PayPal to accept payments. Box office software programs will print tickets with the name of the event, date and time , row, seat number , section number etc at the time a ticket is sold or at some later specified time as required. Many programs offer the ability to print tickets on a normal laser or inkjet printer, where typically you would procure pre-perforated paper, so that 4 or 5 tickets are printed on a single sheet Letter or A4 sized paper. Generally, tickets are either fully or partially customisable in terms of added text, logos, pictures, data fields, colors etc . Naturally there is always a learning curve with any new ticketing software program, however the majority of smaller neighborhood and non-profit organizations are likely to discover that this is a small cost to pay for a ticketing software system that may greatly bring down the time and effort in recording and issuing tickets to events.
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